Committee Meeting 27th June 2017 AGENDA

Here is the agenda as a downloadable PDF document:

AGENDA for CTHG (27 June 2017)

Here is the same Agenda in web-readable form below. Fire Risk and actions to improve Fire Safety were discussed at our previous meeting and will be reviewed again in our meeting 27th June.

AGENDA
CROMWELL TOWER HOUSE GROUP (CTHG)
AGENDA for Committee meeting 27 June 2017
19:00 in the Podium Room

Committee Members:

John Tomlinson (Chairman)
Jane Northcote (Secretary)
Laurance Jones (Treasurer)
Lesley Bradshaw
Alan Budgen
Frances Calman
Christopher Gorman-Evans
Julian Hale

Barbican Estate Officer:

Luke Barton
Luke.Barton@cityoflondon.gov.uk

 

 

1.    Welcome

A potential new committee member, Mike Bristow, will join us for this meeting.

2.    Apologies for absence

Apologies were received from …(no-one as of 22 June)

3.    Minutes of the last committee meeting

The minutes of April 20th …review…sign by Chairman if approved.

Matters Arising from previous COMMITTEE meeting  20th April 2017

4.    Threat Alarm

No further action? (The original issue was to do with its reliability and cost of maintenance. Luke is now monitoring costs – any change?)

5.    Fire Risk Assessment

Our previous minutes said:

In November 2016 there was an independent Fire Risk Assessment of the Barbican and Golden Lane Estates.

We are pleased to note that the Fire Risk Assessment for Cromwell Tower was excellent, and low-risk in almost all aspects.

There were no areas of high risk.

The only two areas of medium risk were:

  • “in some instances residents use escape routes for storage purposes” and
  • “in some instances service risers and similar are used for storage purposes” (this refers to the lockers outside our front doors)

In both cases the recommendation was to “implement robust arrangements to ensure such areas are maintained clear of storage”.

One low-priority action area was “consideration should be given to replacing or upgrading all flat doors so they provide a minimum of 30 minutes fire resistance”. This seemed to be in contradiction to comments made elsewhere in the report, and it’s not clear to which doors this refers.

Action: Sarah Styles to get clarification on this point.

FURTHER POINTS on this:

  • why is the “nominal” fire resistance of the doors regarded as “low risk”?
  • Luke’s note – date when items will be removed (lobbies, balconies, cupboards?car park?)
  • Any learnings, points from the Cripplegate Ward meeting 26 June

6.    Bicycle Parking

Christopher Gorman-Evans had noticed cycles fastened to the railings next to the music shop, obstructing the stairs. Although there are cycle stands nearby, these are quickly used up. So cycles get fastened to railings.

Luke gave us the contact information for the City officer responsible for cycling. He is: Albert Cheung, citytransportation@cityoflondon.gov.uk

Action: Christopher will contact Mr Cheung, with a view to asking for more cycle parking in the area.

7.    Information about the House Group

To inform residents about the work of the house group, John Tomlinson suggested that notices be put up in the lifts listing items under discussion, meeting dates and committee members’ names. Luke has drafted a notice. Committee members were keen that the existing useful information in the lifts was included in this notice (contact information for the House Officer, the Porters, and the Repairs Line).

Action: John to review Luke’s draft

8.    New Porters

Kalpesh Patel has joined the team.

The other candidate is Abdi Harouma, – any update?

9.    Void Space

Action: Sarah will find out what the current state is with the development of the Void Space and use of the Mezzanine.

10.Cromwell Tower House Group Online

These minutes and other documents, including the Fire Risk Assessment are now online at https://cromwelltower.wordpress.com.

Feedback? Next action: obtain a domain name (CromwellTower.org perhaps)

11.Art in the 01 Lobby

Alan Budgen arranged the Van Gogh exhibition of art by Guildhall Students. Next exhibition?

ANY OTHER BUSINESS

12. Licence application by The Brewery

Do we need to do anything as a House Group?

13.Anything else?

DATES – we need more dates.

September Meeting: date proposed – 25th Sept.

AGM and Christmas Party?

 

 

CTHG Minutes 20th April 2017

Date for your diary:
CROMWELL TOWER HOUSE GROUP SUMMER PARTY
8pm Tuesday 27TH June, Podium Room, Cromwell Tower
All welcome: £5 entry, children free of charge.

CROMWELL TOWER HOUSE GROUP (CTHG)
MINUTES for Committee meeting 20 April 2017 (V2)
19:00 in the Podium Room 

Committee Members:

John Tomlinson (Chairman)
Jane Northcote (Secretary)
Laurance Jones (Treasurer) (absent)
Lesley Bradshaw (absent)
Alan Budgen
Frances Calman
Christopher Gorman-Evans (absent)
Julian Hale (absent)

Barbican Estate Officer:

Luke Barton (absent)

Luke.Barton@cityoflondon.gov.uk

 

Sarah Styles of the Barbican Estate Office attended this meeting in Luke’s absence.

1.    Welcome

The Chairman opened the meeting and welcomed those present. He thanked Sarah Styles for standing in for Luke Barton. The meeting asked Sarah to convey our congratulations and good wishes to Luke on his marriage.

2.    Apologies for absence

Apologies were received from Luke Barton (BEO), Laurance Jones, Lesley Bradshaw, Christopher Gorman-Evans and Julian Hale.

3.    Minutes of the last committee meeting

The minutes of 24th January were reviewed. On behalf of Luke Barton, Sarah Styles requested a change to point 6 about the Threat Alarm. Luke wrote:

“It may be easier to break it down into 3 (sub) points a, b, c. with part a being the main part of point 6.
a; Intercom this is the connection to the flats in Cromwell (essentially your doorbell). It is the on-going maintenance cost of repairs to this which I am monitoring. The costs occur as this system is different other Towers and can’t be maintained by the Resident Engineers.
b; Threat Alarm, while this uses elements of the intercom system this only requires the annual testing (which last took place November 2016).
c; Fire Alarms, there are no fire alarms in the communal parts of the building (apart from the car park).”

There were no other requests for changes. The secretary made the requested change after the meeting, and the revised Minutes (V3) were then signed by the Chairman.

Matters Arising from previous Committee meeting  24th January 2017

4.    Threat Alarm

The Threat alarm was triggered accidentally on 10th Feb 2017 at 4:45pm
On that occasion many people thought it was a fire alarm.
There are no fire alarms in the public spaces of the Tower except the Car Parks.
Sarah Styles recommended that residents re-read the laminated sheet which has been recently distributed.

5.    Fire Risk Assessment

In November 2016 there was an independent Fire Risk Assessment of the Barbican and Golden Lane Estates.

Here is a link to the document: FireRiskAssessment 18 Nov 2016

We are pleased to note that the Fire Risk Assessment for Cromwell Tower was excellent, and low-risk in almost all aspects.
There were no areas of high risk.
The only two areas of medium risk were:

  • “in some instances residents use escape routes for storage purposes” and
  • “in some instances service risers and similar are used for storage purposes” (this refers to the lockers outside our front doors)

In both cases the recommendation was to “implement robust arrangements to ensure such areas are maintained clear of storage”.

One low-priority action area was “consideration should be given to replacing or upgrading all flat doors so they provide a minimum of 30 minutes fire resistance”. This seemed to be in contradiction to comments made elsewhere in the report, and it’s not clear to which doors this refers.

Action: Sarah Styles to get clarification on this point.

6.    Parking on the North side of Chiswell Street (resolved)

IMG_0482 (small)
Yellow line on the North side of Chiswell Street

There is now a yellow line on the North side of Chiswell Street, preventing parking outside Sundial Court, and enabling safe pedestrian passage.
Thank you to Islington Council, and to John for maintaining the dialogue with them.

7.    Bicycle Parking

Christopher Gorman-Evans had noticed cycles fastened to the railings next to the music shop, obstructing the stairs. Although there are cycle stands nearby, these are quickly used up. So cycles get fastened to railings.
Luke gave us the contact information for the City officer responsible for cycling. He is: Albert Cheung, citytransportation@cityoflondon.gov.uk
Action: Christopher will contact Mr Cheung, with a view to asking for more cycle parking in the area.

8.    Information about the House Group

To inform residents about the work of the house group, John Tomlinson suggested that notices be put up in the lifts listing items under discussion, meeting dates and committee members’ names. Luke has drafted a notice. Committee members were keen that the existing useful information in the lifts was included in this notice (contact information for the House Officer, the Porters, and the Repairs Line).
Action: John to review Luke’s draft.

ANY OTHER BUSINESS

9.    New Porters

Sarah Styles gave us an email announcing the arrival of two new permanent lobby porters for Cromwell Tower. Kalpesh Patel joins us from Lauderdale and will start training with Vic on April 25th. The other candidate is Abdi Harouma, an external candidate who is currently going though the usual checks and will start with us within two months. Sarah will draft a notice for the lifts.

10. Void Space

Action: Sarah will find out what the current state is with the development of the Void Space and use of the Mezzanine.

11.Cromwell Tower House Group Online

Jane offered to upload these minutes to an online archive/blog for easy access by residents via a website. Various other useful documents, such as the Fire Assessment Report, could also be put online.

Action: John and Jane will discuss options

12. Art in the 01 Lobby

The Committee thanked Alan Budgen for arranging the Van Gogh exhibition of art by Guildhall Students.

DATES

27th June 2017 19:00 Committee Meeting
27th June 2017 20:00 SUMMER PARTY, following the Committee Meeting
September Meeting: date proposal –  25th Sept.

Minutes of AGM December 1st 2016

CROMWELL TOWER HOUSE GROUP

Minutes of the A.G.M. on Dec 1st 2016 at 19.00 in the Podium Room

1.    Chairman’s welcome

The Chairman, John Tomlinson, welcomed those attending. There were 23 members at the meeting including the following committee members: Frances Calman (Membership Secretary), Julian Hale, Laurance Jones (Treasurer), Jane Northcote (Secretary).

We were joined by Luke Barton , Cromwell Tower House Officer from the Barbican Estate Office (BEO), and Ben Kennedy, LEN Project Manager from the City of London.

2.    Apologies for Absence

Apologies for absence were received from the following members: Lesley Bradshaw, Christopher Gorman-Evans, Alan Budgen.

3.    Low Emission Neighbourhood (“LEN”)

The City of London, together with the Mayor Sadiq Khan and the Greater London Authority (GLA), is funding and supporting measures to make the Barbican area a “Low Emission Neighbourhood (LEN)”. Ben Kennedy, LEN Project Manager from the City of London, described what is going to happen. There will be a 3-year project to reduce air pollution. It starts with a consultation and Launch Event in the City of London Girls School at 6pm on 11th January 2017 to which all residents are invited. Measures under consideration include:

  • awareness-building in schools and in the general public
  • making the Beech Street tunnel a zero-emission road: only electric vehicles and bicycles would be allowed through, enforced by cameras with number plate recognition
  • actions to discourage drivers from leaving their engines running while stationary
  • increased cycle parking and more electric charging points in Barbican car parks
  • making the Silk Street taxi rank an “electric only” rank
  • trial of “green screens”, a wall with plants on it, to remove noxious chemicals from the air.

All these are subject to consultation. Mr Kennedy encouraged us to go to the meeting on the 11th Jan or to contact him: Ben.Kennedy@cityoflondon.gov.uk.

4.    Minutes of 2015 AGM (Accuracy)

The minutes of the 2015 AGM were approved as a correct record, and signed by the Chairman.

5.    Matters arising from the minutes of the 2015 AGM

The bollards are now in place to prevent fast and dangerous U-turns in Cromwell Place. We, as Tower residents, are not paying for this.

Two lift lobby carpets are being replaced this year. Two carpets will be replaced every year until further notice. The carpets to be replaced will be determined by the House Officer. The cost for these carpets is shared by all Cromwell Tower flats and will appear on the service charge.

6.    Financial Statement

The Treasurer presented the financial report for the last year. The accounts were approved by the meeting.

7.    Chairman’s Report

Apart from the items listed below, there are no major issues affecting the Tower.

The Chairman thanked Luke Barton, our House Officer, for his successful work to get the bollards in place, and for supporting us on numerous other matters throughout the year.

8.    Concrete

There has been a long-running dispute between the Barbican Association, representing residents, and the City, about who should pay for concrete investigation and remedial work done in August 2013. This dispute is now ended. The Barbican Association took the view that there was not sufficient advantage to be gained for residents from pursuing the case. Therefore the City’s position prevails, and residents must pay for this work. All but one resident have already done so.

9.    Pictures in the 01 level lobby

Alan Budgen sent through a note to say that a photographer will very shortly be putting up her work on the hangers in the 01 lobby. After her, there are two other artists ready to exhibit.

10.Tower Intercom

Luke reported that he is investigating options to replace the intercom between the porter’s desk and out flats. It has had intermittent problems which are expensive to fix.

11. Procedure in the event of Fire

Following an independent Fire Risk Assessment, Luke has prepared a dossier of information which will be distributed to residents shortly. This will include instructions to be followed in the event of fire.

A resident reported that they had obtained excellent fire alarms for use inside the flat, free-of-charge, from the London Fire Brigade.

The estate office has investigated whether the rubbish lockers are a potential route for fire to travel vertically from floor to floor. This was a concern after the additional drill holes were made for installation of new cabling. The locker floor and ceiling were found to be adequate proof against fire. Work will be undertaken to seal the cable holes to prevent smoke travelling up the tower in the event of fire.

12.Beech Gardens

The City is about to seek approvals for the renovation of the East part of Beech Gardens, including the walkways next to our Podium door. Precise details are yet to be confirmed. This work will be similar to the work already completed on the East part of Beech Gardens. It will include totally new flowerbeds. Since this area is a public walkway, it will be paid for by the City and does not come out of our Service Charge.

We understand that that the “Yellow Corridor” on Ben Jonson Highwalk, which currently leads to the Exhibition Halls, will be removed as part of this work.

13. Update on Peter Finch

Peter was a member of our Lobby Porter team until he became seriously ill. He was on long-term sick leave and then resigned his job. Residents contributed to a gift for Peter and sent messages of support. Peter has received the cheque, and sent a note which is appended to these minutes.

14.Question: Update on recruiting a replacement for Peter Finch

After the meeting Luke investigated and reported that recruitment advertisements will be placed in the New Year.

15. Question: Weekend Cyclists on the Podium

A house group member reported that he had encountered unruly cyclists on the Podium on more than one occasion. Some had been abusive. Cycling on the podium is a contravention of the City Bye-laws.

Luke Barton and others recommended calling the City Police directly on 101. Tackling Anti-Social Behaviour is a City of London Police Priority identified in their 2016-19 Policing Plan. Calling the police directly is likely to be more effective than going via the estate office.


16.Leaseholder Service Charges Working Party

All work on the Tower appears in our service charges. So when a lobby carpet is replaced, or a contractor mends a window in a flat, the charge is shared amongst all the flats in the Tower. In addition, we bear a portion of estate-wide charges.

The Leaseholder Service Charges Working party was formed at the request of the Residents Consultation Committee (RCC) in February 2016 following concerns at the apparent above-inflation rise in Service Charges. It aims to scrutinise the Service Charges we receive, and the processes by which they are derived, and thus to propose how the Service Charge can be better managed. Jane Northcote is one of the eight residents who are members of the Working Party, which is chaired by Anne Mason of the BEO. The Chairman thanked Jane for her initiative and perseverance in this matter.

17.Election of Committee

The committee were re-elected. People in the meeting thanked the Committee for their work.

The 2016/7 committee is:

John Tomlinson (Chairman) (john@johnandpaula.com)

Lesley Bradshaw

Alan Budgen

Frances Calman (membership secretary, fcalman@doctors.org.uk)

Christopher Gorman-Evans

Julian Hale

Laurance Jones (Treasurer)

Jane Northcote (Secretary, Jane@JaneNorthcote.com)

 

The Chairman closed the meeting at 8pm.